REPORTS TO: Senior Director, Finance
LOCATION: Toronto, ON (Hybrid)
POSITION DETAILS: Full-Time
START DATE: As soon as possible
COMPENSATION: $50,000/annually, paid biweekly

ORGANIZATION SUMMARY

The Canadian Academy of Recording Arts and Sciences (CARAS) was formed in 1975 to preserve and enhance the Canadian music industry and contribute to higher artistic and industry standards. CARAS’ mandate is comprised of four key pillars: Educate through our music education charity MusiCounts’ programs and initiatives, Develop emerging artists through mentorship and development programs, Celebrate Canadian artists through The JUNO Awards and other year-round initiatives, and Honour music industry icons through the Canadian Music Hall of Fame.

THE POSITION

Get a sneak peek behind the curtain to Canada’s premier music award show and its affiliated charity, MusiCounts. If you are looking to learn more about the music and entertainment industry and how a charity grants millions to support music education and so much more while using your financial degree, this position could be for you.

CARAS is seeking a detail-oriented and proactive Finance and Administration Coordinator to support our finance and administration team. This role plays a vital part in maintaining accurate financial records and ensuring the smooth execution of day-to-day administrative and accounting functions. The ideal candidate will have a strong background in financial processes, a keen eye for detail, and the ability to manage multiple tasks efficiently. 

This role will be a hybrid, with at least 2 days in the office and the other days working from home.

BREAKDOWN OF RESPONSIBILITIES

• 80% Finance Department support
• 20% Administration Department support

FINANCIAL RESPONSIBILITIES

• Invoice Processing: Accurately review, code, and process vendor invoices promptly, ensuring all necessary approvals and documentation are obtained.
• Credit Card Reconciliations: Collect and review employee credit card reports, ensure receipts and proper coding are included, and reconcile transactions to statements.
• Bank Reconciliations: Perform monthly bank reconciliations, identifying and resolving discrepancies promptly.
• Accounts Receivable: prepare and send invoices as outlined in invoice generation requests and follow up on overdue accounts.
• Assisting in month-end and year-end closing processes as needed.
• Maintaining organized financial records and supporting financial statement audits with necessary documentation.
• Assist with grant reporting, including compiling data/metrics and proof of payment documentation.
• Upkeep project management software as it relates to the accounting processes.
• Ad-hoc projects as required.

ADMINISTRATION RESPONSIBILITIES

• Assisting with data entry, document management, and the filing of financial and administrative records.
• Liaising with vendors and internal departments to resolve invoice or payment inquiries.
• Providing general administrative support to ensure efficient operations.

CANDIDATE QUALIFICATIONS

• Post-secondary education in accounting or equivalent experience (current students also qualify)
• CPA candidates preferred
• Minimum 1 year of accounting experience (academic accounting experience included)
• Exceptional attention to detail and organizational skills
• Strong MS Office experience, as well as G Suite (Google Sheets, Google Docs, Google Drive)
• Proficiency with accounting software is a distinctive asset
• Ability to work independently and manage time effectively

BENEFITS OF WORKING AT CARAS

• Flexible working location/Hybrid model
• Extended group benefits
• Reduced Summer hours
• Paid December holiday break (in addition to paid vacation)

PLEASE EMAIL A PDF COPY OF YOUR RESUME AND COVER LETTER TO: 

• Neil Maclellan – [email protected]
• EMAIL SUBJECT LINE: CARAS – Finance & Administration Coordinator

Deadline for resume submission – June 13, 2025

We want to thank all applicants for their interest, however only those selected for interviews will be contacted.

The Canadian Academy of Recording Arts and Sciences embraces the diversity of all people, including those with disabilities, and aims to maintain an inclusive and equitable workplace where employees feel valued, respected, and supported. We encourage individuals who identify as Indigenous, Black, a person of colour, as having a disability and/or as a member of the 2SLGBTQI+ communities to apply. If you require an accommodation at any time during the recruitment process, we would be happy to work with you to meet your needs.