Coordinator, Events - The JUNO Awards

Coordinator, Events

POSITION TYPE: Contract
START DATE: Immediately
END DATE: April 14, 2023
REPORTS TO: Frederica Black, Director, Events & Academy Operations

ORGANIZATION SUMMARY

The Canadian Academy of Recording Arts and Sciences (CARAS) was formed in 1975 to preserve and enhance the Canadian music industry and to contribute towards higher artistic and industry standards. CARAS’ mandate is comprised of four key pillars: Educate through our music education charity MusiCounts’ programs and initiatives, Develop emerging artists through mentorship and development programs, Celebrate Canadian artists through The JUNO Awards and other year-round initiatives, and Honour music industry icons through the Canadian Music Hall of Fame

OVERALL POSITION 

Reporting to the Director of Events & Academy Operations, the successful candidate will be responsible for assisting the event manager with coordinating events during 2023 JUNO Week. Working alongside the Event Manager and Director of Events, the event coordinator will assist with planning leading up to JUNO Week and onsite event execution. 

EVENT RESPONSIBILITIES

  • Oversee and execute the planning and logistics of select events on behalf of CARAS from start to finish
  • Operate as the internal point person for third-party suppliers
  • Assist with event coordination including, logistics and project management (location mapping, F&B coordination, AV, program and production schedule)
  • Assist in managing budgets, cost tracking and reporting
  • Research venues, suppliers and contractors, ensuring a range of diverse and inclusive representation
  • Handle and schedule rehearsals, compile run of show and production schedules
  • Manage on-site event coordination and production
  • Continuously and proactively look for ways to strengthen event execution
  • Collaborate with cross-functional groups both internally and externally

SKILLS REQUIREMENTS

  • Experience leading and executing high-profile, public-facing events while managing a diverse portfolio of events
  • Well-developed working knowledge of the Canadian music and events industry
  • Advocate for emerging talent and diversity 
  • Demonstrated ability to think creatively and be solution-oriented
  • Must have proven commitment to delivering excellence in client service
  • Willingness to work flexible work hours based on event schedule 
  • Demonstrated ability to successfully manage multiple projects and competing deadlines in a fast-paced environment
  • Team player and focused on cross-functional collaboration

GENERAL REQUIREMENTS

  • 2+ years experience in event planning and production
  • Experience with and knowledge of the Canadian music industry 
  • French as a second language is an asset
  • Proficient with Google Suite (Docs, Sheets, Gmail, Chat etc) and project management software, (Wrike).
  • Passion for Canadian music and culture 

BENEFITS OF WORKING AT CARAS

  • Flexible working locations/Hybrid model
  • Paid December holiday break

PLEASE EMAIL YOUR RESUME AND COVER LETTER AS A PDF TO:  Norine Shen – [email protected]
SUBJECT LINE: CARAS – Coordinator, Events

Deadline for resume submission – November 4, 2022

We want to thank all applicants for their interest, however only those selected for interviews will be contacted.

The Canadian Academy of Recording Arts and Sciences embraces the diversity of all people, including those with disabilities, and aims to maintain an inclusive and equitable workplace where employees feel valued, respected, and supported. We encourage individuals who identify as Indigenous, Black, a person of colour, as having a disability and/or as a member of the 2SLGBTQ+ communities to apply.  If you require an accommodation at any time during the recruitment process, we would be happy to work with you to meet your needs.